{"id":15927,"date":"2021-11-30T00:00:00","date_gmt":"2021-11-29T22:00:00","guid":{"rendered":"https:\/\/artyplan.com\/uncategorized\/file-digitisation\/"},"modified":"2021-11-30T00:00:00","modified_gmt":"2021-11-29T22:00:00","slug":"file-digitisation","status":"publish","type":"post","link":"https:\/\/artyplan.com\/en\/blog\/file-digitisation\/","title":{"rendered":"File digitisation"},"content":{"rendered":"

Citizens use administrative procedures to exercise their rights. Even so, they often need to interact with public administrations in person, which can result in paper-based documentation. <\/strong>Therefore, once these documents are received in paper format, administrations are required to digitise them in order to incorporate them into the corresponding file. <\/p>\n

For this reason, file digitisation is essential for any consultation carried out by citizens or employees with the administration.<\/p>\n

What is a file?<\/strong><\/h2>\n

A file is a record that stores all documents related to a specific subject or area of activity.<\/p>\n

It remains a structured set of essential documents used to manage projects or to provide evidence of all actions carried out in any field.<\/p>\n

Types of files<\/strong><\/h3>\n

Below are the different types of files commonly found within administrative environments:<\/p>\n

    \n
  1. Judicial file: Files that begin with the submission of a legal claim and are managed by judicial authorities.<\/li>\n
  2. Administrative file: These may arise in different contexts. They can be disciplinary or created to process a specific request. <\/li>\n
  3. Police file: These have a criminal nature and are used to collect the necessary information to determine whether an offence has been committed.<\/li>\n<\/ol>\n

    What should you consider when digitising a file?<\/strong><\/h2>\n

    When planning a file digitisation project, it is essential to identify the most suitable method according to the characteristics of the physical archive to be digitised.<\/p>\n

    It is important to consider not only the value of the selected material and the relevance of its content, but also technical feasibility, legal aspects and specific circumstances.<\/p>\n

    Digitisation is a complete process, and its lifecycle includes the following phases:<\/p>\n