A foundation’s documentary collection is typically made up of different types of accessible archives, such as photographs, illustrations, videos and other documents.
Digitisation makes these collections more accessible, ensuring they are available to the public online.
How Artyplan Document supports the digitisation of foundation collections
The Artyplan Document division specialises in digitisation services, document management and digital preservation. Our professional experience in digitisation and document management positions us as a trusted partner with a strong service approach, rigour and a commitment to continuous improvement.
We handle all types of physical collections that can be found in foundations, including:
- Textual documentation: letters, files, books, manuscripts, parchments, etc.
- Graphics: posters, drawings, plans, etc.
- Still and moving image archives: slides, photographs, microfilm, negatives, glass plates, VHS, BETTA, Super 8, etc.
- Audio: cassette tapes, LP records, etc.
How the digitisation process works for a foundation’s collection
Digitising a documentary collection requires an investment of time and resources beyond simple digital capture.
To ensure an effective process, it is essential to carry out an initial assessment of requirements and needs.
The pre-digitisation phase consists of four stages: first, working directly with the collection from a documentary perspective; second, collecting data and analysing the collection; third, evaluating the collected data and defining project feasibility; and finally, preparing the collection for digitisation.
Digitisation processes for foundation collections
At Artyplan Document, we carry out a range of processes to successfully digitise foundation collections:
- Handling of original physical materials
- Retrospective digitisation
- File indexing
- Digital processes and metadata
- Document management
- Digital preservation
In all our projects, we apply confidentiality policies, quality control and traceability measures to ensure the best possible service for your business.
Mobile unit for digitising foundation collections
At Artyplan Document, we complement our services with mobile units that can be deployed across the entire territory, supported by our own integrated logistics (transport and coordination of materials and equipment).
This logistics setup includes five vehicles that operate from our production centre to client facilities, ensuring original materials spend minimal time in transit and reducing potential risks.
