We understand business digitisation as the process of converting analogue archives into digital formats. In other words, transforming information from physical documents into digital files using appropriate technology and software.
The most common method for business digitisation is the use of scanners to capture documents and store them digitally. Optical Character Recognition (OCR) software is then used to interpret the content and save it in suitable formats for future editing and management.
Digital formats are increasingly replacing paper as the primary medium for storing information. Ease of management, space reduction and cost savings are among the key advantages. Document digitisation represents a significant opportunity for organisations to optimise resources.
BPO (Business Process Outsourcing) document management service
BPO services are based on outsourcing processes and services to specialised external teams with the expertise required to manage them efficiently.
Any structured document can be processed through a BPO document management service, from brand surveys to descriptive forms. This service delivers data in structured digital formats ready for integration into management systems.
At Artyplan Document, we provide tailored solutions for digitisation and document management. Our professional team will assess your business needs and deliver the most suitable solution.
Case study: Technology company – BPO service
The Iberian division of a multinational company employs thousands of people. The HR department needed to manage up-to-date documentation on a daily basis to improve efficiency and ensure accuracy across multiple processes.
Employee-related information was dispersed across various systems and formats. Artyplan Document digitised the historical employee records into an active archive and designed a workflow to integrate new documents into the document management system.
In addition, physical document storage was reviewed. The effort and cost required to maintain on-site archives added limited value to the organisation, making BPO outsourcing a practical and efficient solution.
Artyplan Document, your digitisation partner
Thanks to our extensive experience in digitisation, our specialists will advise your business and recommend the most efficient, practical and cost-effective solution for your digitisation project.
