Digitising is more than scanning a document. A key aspect to consider is selecting the right input device. This will vary depending on the type of original and the requirements the final digital document is expected to meet.
The key factors in a well-planned digitisation process are:
- The purpose of digitisation.
- The physical characteristics of the originals.
- The desired colour space.
- The appropriate resolution.
- The format of the generated file.
- The need for digital processing.
- The medium in which the information will be delivered.
Through our digitisation and document management service, we advise our clients, guiding your business towards the most efficient, practical and cost-effective option based on your expectations and needs.
Digital processing
When carrying out a digitisation process, it is essential to consider how the generated files will be used. It is also important to anticipate future needs and the evolution these files may undergo.
The process should follow internationally recognised archival standards for formats and resolution, ensuring that ongoing changes in the digital environment do not become an issue over time.
Selecting the appropriate format and resolution, generating multiple formats or performing conversions for different use cases (preservation, consultation), text recognition processes, barcode reading, mark recognition, watermark embedding, and the creation of technical, descriptive and contextual metadata.
Document management
Once documents have been digitised, document management becomes significantly easier. This increases the ability to classify, store and retrieve previously digitised documentation.
A robust document management system offers multiple advantages:
- Fast and easy document retrieval
- Reduced physical storage space
- Controlled access permissions to information
- Enables simultaneous access
- Ensures organisation and document integrity
- Cost savings compared to traditional archives
- Preserves organisational knowledge and maximises the value of content
Artyplan Document advises and develops projects so that your business can maximise the value of digital information generated through digitisation and other digital processes.
